Close your books/The film
Collected at 10:42. Posted at 10:42.
When a fee is collected at the counter, EduBold writes the accounting entry in the same transaction. The general ledger, the student’s account and the cost centre stay in step without a second spreadsheet.
Close your books/The problem today
It is the first of the month, and somebody is typing last month into a spreadsheet.
Every receipt the counter issued is entered a second time, so that the books agree with the cash. Each figure typed twice is a chance to type one wrong.
Until somebody sits down to do it, the accounts are behind the counter by weeks.
Nobody typed it twice.
Close your books/In the film
One receipt. One balanced entry.
- Receipt RCPT-1421, at the counter₹12,000
- Bank or cash, debit12,000
- Fee income, credit10,800
- Student ledger, credit1,200
- Debits equal credits12,000
Close your books/What EduBold changes
What happens between the receipt and the ledger.
- Collect at the counter.
Search the student, take the payment and issue the receipt as a PDF.
- The journal entry is written with it.
The receipt becomes a double-entry journal entry, posted to the general ledger and to the student’s own account.
- It will not save unbalanced.
Debits must equal credits before an entry saves, both on the screen and on the server.
- A correction leaves a trail.
A posted entry is reversed with a reason, which writes an offsetting entry. Nothing is edited silently.
What EduBold does here
- Posts counter collections to the ledger as they are taken
- Keeps the general ledger and each student’s account in step
- Refuses an entry whose debits and credits differ
- Posts payroll the same way: salary, PF, ESI and TDS entries on finalisation
Close your books/Questions
What a school asks about this.
Do we still need a month-end export to the accounts?
No. The fee receipt and its journal entry are written together, so there is nothing left to export at month end.
Can a posted entry be edited?
Not silently. A posted entry is reversed with a mandatory reason, which creates a proper offsetting entry.
Does payroll post itself too?
Yes. Finalising payroll writes the salary, PF, ESI and TDS journal entries automatically.
Read what the film says
It’s the first of the month, so somebody is typing yesterday into a spreadsheet. Every receipt the counter issued, entered a second time so the books agree with the cash. Most school ERPs call that “accounting”. EduBold posts it as it happens. A parent pays at the counter, and the journal entry already exists: general ledger, student sub-ledger, cost centre. Debits equal credits before it saves. Nobody typed it twice, and there is no month-end export.
Close your books/More films
More from EduBold, under a minute each.
Next
See it with your own school’s records.
A demo is half an hour, and it runs on your data, not our sample. Tell us this film is the part you want to see, and we will start there.