For trustees and management committees
You should not have to ask someone to prepare something before you can see how the school is doing.
Most management committees see the institution through a document that somebody assembled for the meeting. By the time it reaches you it is two weeks old and it reflects whatever the person assembling it thought you wanted to see.
The alternative is not a better report. EduBold writes the books as the school operates.
Four questions
The ones a trustee actually asks, in the order they ask them.
Are the books right?
Fee collection and payroll post themselves into a genuine double-entry ledger. Not a fee summary presented as accounts. Balanced journal entries, a general ledger, a running account per student, cost centres, with a full audit trail and enforced Draft to Posted to Reversed transitions.
A reversal creates a proper offsetting entry and requires a reason. Nothing is silently edited.
Five statements, generated rather than compiled: Trial Balance, Balance Sheet, Profit and Loss, Cash Flow and Fund Flow. Each with year-on-year comparison. Receivables and payables ageing whenever you want them, not when someone has time to build them.
Will we pass audit?
Your auditor’s own schedules, numbered their way. There is no statutory format for a trust audit, which is why most software cannot help here. Twelve sensible schedules ship on day one and you change them to match your CA.
Companies Act Schedule III mapping, so accounts are classified once and the statutory statements format themselves. Schedule II depreciation on fixed assets, with disposal, inter-branch transfer and units-of-production for vehicles.
The financial year locks when you close it. Nothing gets back-dated into a closed year. And if your CA still wants Tally: ledger and voucher-type mapping, XML export and a sync log. Their workflow does not have to change.
Is compliance actually handled?
Not “supported”. Generated, from your own data. Form 16 for every member of staff, in bulk, downloadable as one ZIP for the year. Form 24Q with the FVU file you upload directly to TRACES. TDS challan linking to the quarter’s unlinked salary rows. GSTR-1 and GSTR-3B from your own transaction log.
PF, ESI and professional tax from configured rules with statutory ceilings and eligibility caps applied per employee. Old and new tax regime, chosen from each employee’s own declaration. Each gets the right standard deduction, HRA on the statutory minimum of three, and surcharge bands that cap at 25% under the new regime.
When the government moves a ceiling, someone changes a field. There is no wait for a release.
Can one school see another’s data?
No, and this is enforced in five independent places rather than trusted to one. Every record carries the school and the branch it belongs to. Every screen applies that filter without being asked, so nobody can forget it. Beneath the application, the database enforces the same rule itself.
If the application ever asked for another school’s data, the database would refuse to return it.
Sometimes cross-school access is genuinely needed. A login has to find a user before it knows which school they belong to. That case requires an explicit annotation with a written reason, so every exception is deliberate and can be reviewed.
Verified
No school can read another school’s data, and it is not our software that stops it.
The separation sits in the database underneath. If somebody ever wrote a faulty instruction that asked for another school’s records, the database would refuse to answer it.
That is the difference between a promise and a guarantee. A promise depends on every line of code being right. This does not.
- Schools that can read another school’s data
- 0
Counted on the live system on 18 August 2026. Your own IT person is welcome to watch us run the count.
More than one school
Every school in a trust runs on one EduBold platform, configured as itself.
You see across all of them. Each principal sees theirs.
Adding a school is not a project. The platform sets up the organisation and its roles and permissions. It loads over a thousand master data records, so the school starts configured rather than empty. It gets its own secure web address, set up automatically. The head teacher gets a welcome link.
Per branch
- Its own fee structure
- Its own late fine rules
- Its own logo and signature on reports
- Its own payment gateway account
- Its own language
- Its own users and permissions
What it costs
Per student, per year, and it depends on what you switch on.
Pricing depends on which modules you enable and how many branches you run. There is an implementation cost in the first year covering data migration and training, and it is not trivial, because doing it properly is not trivial.
Every school is quoted on what it actually runs, because a 600-student single school and a four-school trust of 6,000 are not the same conversation. We will give you a number in the first call rather than after three.
Due diligence
Bring your auditor, and ask us the specific questions.
What is described above is verified in the code and counted in the live database, and we will open both for you.
A trustee is signing for seven or eight years, so the questions worth asking are the specific ones. How is one branch kept out of another branch’s ledger. Who can change a posted entry, and what does the log show. Which payment gateway is live in production today. Ask them in the first call and you will get exact answers.
Every answer comes with something you can look at.
One evaluation
What decided it was capability, not price.
A school of roughly 1,400 students in Punjab evaluated several systems before choosing this one. The decision did not turn on the module list or the price.
It turned on whether EduBold could describe how they charge. That school does not have one fee structure. It has many at the same time: different groups of students, each charged differently, all in the same month. Every other product could hold one fee structure. None could hold all of theirs.
Around eight months in production.
Next
Bring your auditor to the demo.
Genuinely. The accounts and compliance sections are the parts of EduBold built to answer expert questions, and a CA will establish in twenty minutes what a brochure cannot establish at all.